Associate Manager – Event Management

Type: 
Job
Location of Job: 
Gurgaon, India
Posted: 
10 Jan 2019
Closing: 
25 Jan 2019
About the organization: 

Established in 2010, Grameen Foundation India (GFI) is a wholly owned subsidiary of Grameen Foundation USA. The organization's mission is to enable the poor, especially women, to create a world without poverty and hunger. Grameen Foundation provides strategic and technical expertise to leading social enterprises, financial services providers and technology providers to extend financial services and information to underserved communities, especially women. GFI develops solutions that drive access and usage of a range of financial services. Together with partners such as banks, mobile network operators, MFIs, NGOs and healthcare providers, their solutions help disadvantaged people to generate income, build assets and manage risks. 

About the Job: 

Grameen Foundation India is planning a major national level event in the latter half of 2019 in which the Associate Manager – Event Management will be responsible for seeking & securing sponsorships, event theme building, creating event programs, communicating with event attendees & donors, contracting vendors, coordinating event logistics, timelines and tasks as necessary for event production. This is an extremely hands-on role and the employee is expected to quickly understand the nature of demands, respond quickly and diligently with highest quality outputs. This position reports to the Associate Director – Institutional relations

Tasks and Responsibilities:

  • Preparing event concept note and concept note for all the workshops, event marketing material, brochures.
  • Preparing proposals for pitching to potential sponsors.
  • Managing a micro-site for the event on the GF website.
  • Preparing database of conference invitees.
  • Preparing event agenda.
  • Identifying speakers for different sessions.
  • Preparing letters of invitation for speakers and telephonic follow up.
  • Coordinating an Advisory Committee for the event and hosting Advisory Committee Meetings.
  • Work with an event management company to manage all the event related logistics.
  • Venue booking and overseeing all the logistics arrangements at the event venue.
  • Together with Associate Manager- Communications, coordination with media outlets, PR firms etc to ensure wide publicity for the event.
  • Overseeing the preparation and publication of various analytical reports to be released at the conference.
  • Developing a protocol for online and off-line registration and oversee registration process.
  • Maintain pro-active communication with all the stakeholders, advisory committee, resource persons, special invitees and event attendees.
  • Liaison and coordinate with the advisory committee, speakers, key resource persons & event sponsors.

Qualifications:

  • Commitment to eradication of poverty and alignment with Grameen Foundation’s mission.
  • Post Graduate/ PG Diploma preferably in a relevant field from a reputed institution.
  • 3+ years prior experience coordinating large (500+guests) special events with experience of managing VIPs, C-level executives and celebrities.
  • Experience with integrating social media into event planning and execution.
  • Superior time management skills, multi-tasking abilities, team playing skills.
  • Budget management and negotiation skills.
  • Ability to accomplish projects independently.
  • Good report documentation skills.
  • Excellent interpersonal skills with a high level of professionalism.
  • Excellent written and verbal communication skills.
  • Experience with hiring and managing vendors for event production.
  • Strong computer literacy especially Microsoft Excel, Word and PowerPoint and website management.
How to Apply: 

Interested candidates may apply by sending their updated resumes and letter of motivation to [email protected] with Associate Manager – Event Management in the subject line.

Region: 
South Asia
Country: 
India