Founded in 2006, One Acre Fund (OAF) supplies smallholder farmers with the agricultural services they need to make their farms vastly more productive. It provides quality farm supplies on credit, delivered within walking distance of farmers homes, and agricultural trainings to improve harvests. OAF measures its success by its ability to make farmers more prosperous: on average, farmers harvest 50 percent more food after working with One Acre Fund.
About the Job:
The Global Procurement teams are responsible for over $5 million in spending each year across over 12,000 transactions and are responsible for all operational goods and service purchasing on behalf of over 800,000 smallholder farmers. OAF is seeking a strong individual to help improve process efficiency, drive five percent of purchasing cost out of the system, implement process/systems improvement projects, and help build team capacity across multiple countries of operation.
You will directly oversee procurement operations in at least two countries of operation and contribute to delivering a world-class purchasing department at the feet of our 800,000+ farmers across East and Southern Africa.
The overarching goals of this role are to:
Manage procurement teams while driving execution excellence.
Save costs through improved process efficiency and effective negotiation.
Drive process adherence and compliance.
Drive data-based decision-making.
Build team capacity and support staff professional development.
Tasks and Responsibilities:
Directly manage two or more in-country procurement teams (i.e. Tanzania and Zambia) providing support on daily operations and capacity building.
Deliver requested items to clients 100 percent on time, at the right specifications and at prices consistently below market rates.
Set clear and well-documented expectations for all staff members and hold staff accountable to clear, rigorous expectations.
Tap into strong local talent pools to higher top performers with strong potential for growth.
Save Costs for the Organization - Your goal is to save over $500K every year in new cost savings across the value chain for procurement of operational goods and services:
Coordinate cost-saving measurement activities across OAF countries and continuously improve cost-saving measurement techniques and tools.
Coordinate operational goods and services forecasting activities across countries to help increase on-time delivery, benefit from economies of scale and reduce process repeatability.
Drive procurement cost reduction by developing and implementing strategies including, but not limited to, process-automation of repeatable tasks.
Provide support to in-country teams on major tendering activities.
Map out current procurement practices to identify and implement cost- and time-saving improvements that drive efficiency through reduced cycle times, increased value per transaction, and increased transactions per full-time employee (FTE).
Tighten Controls Environment - Drive efficiency across the Procurement team by tactically implementing loss prevention tactics and smooth processes:
Support in-country Procurement Managers in running and assessing of monthly controls to ensure process compliance and minimal fraud risks. This includes developing and running process compliance controls checks across all country procurement teams and reporting on controls to systems and organizational leadership on a monthly basis.
Help reduce financial losses due to fraud by running fraud prevention controls & checks across all OAF countries & rolling out fraud prevention trainings by delivering trainings directly and monitoring compliance to fraud trainings.
Re-think and implement reinforced quality assurance and inventory management processes to reduce percentage stock outs and eliminate quality issues across the supply chain for operational goods.
Support the implementation of internal audit findings across countries that relate to process improvements and performance metrics.
Quality check data collection and help maintain 100 percent accurate procurement data to support in/cross-country analysis and procurement strategic decisions. This includes collaborating with SAP Data team to standardize product categories and improve data granularity.
Support in-country Procurement Managers in identifying operational challenges and defining strategies to reach KPI targets. This involves helping country managers with professional development goal setting, accountability, and capacity building initiatives.
Collaborate with SAP Data team to improve performance tracking tools in terms of accuracy, usefulness, and transparency.
Coordinate procurement performance reporting activities while providing visibility to country program leadership.
Work experience in a demanding professional environment, preferably in positions where frequent cross-department communication was required.
Experience in procurement, supply chain, engineering, or consulting preferred, but not required.
Ability to work and make decisions independently.
A passion for world class customer service.
Strong sense of ethics, honesty, and integrity.
Creativity and strong problem-solving skills. You dont take no for an answer and constantly look for alternative solutions to problems.
At least five years of experience including two years of people or project management experience.
Passion for capacity building and investing in others.
Experience managing remote teams is a plus.
Strong computer skills in at least Microsoft Word, Excel, and PowerPoint required, experience using SAP preferred.
Able to independently structure analyses related to procurement subject matter.
Strong attention to detail.
Strong verbal and written communication skills with reports, peers, and management.
Related master’s degree is an asset, but not strictly required.